What happens to the older version, when you upload a new version of a document?

Only the recent version will be visible to you. However, the older versions will always be available and you can retrieve them whenever required.

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• How to upload a new version?

  Go to the file for which you want to upload new version>Click on “More”>Upload New Version>Select the file from your system and also the version of new file>Upload File(s).

• Who has the access to upload a new version? Manager, Collaborator?

  Files Permissions Manager Collaborator Contributor Consumer Viewer Upload new version- Created by self Y Y Y N N Upload new version- Created by others Y Y N N N

• What happens when you upload a new file with the same name as existing file?

  It will add a number with the file name and upload it. For example, you have a file name “Important.txt” and you are retrying to upload the same again. It will be uploaded with the name “Important-1.txt”.

• Can I pre-define what type of Document type can be uploaded in a particular folder? If Yes, How?

  Yes. Administrator of the DMS can fix the document type for all the files that will be uploaded in that folder. Please follow the below mentioned steps for the same: 1. Go to the admin tools and click on "Uploader Plus".  2. Once you click, it will ...

• How to set expiry date and reminders for any document?

  1. Admin can create a group "DOCUMENT_EXPIRY_NOTIFICATION_LIST" to get notifications on users email addresses. 2. Add users in the above group whom you want to be notified. 3. Add an aspect "Expirable Document" to those specific documents and set the ...